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Requirements analysis is the first stage in the systems engineering process and software development process.^[1]

Requirements analysis in systems engineering and software engineering, encompasses those tasks that go into determining the needs or conditions to meet for a new or altered product, taking account of the possibly conflicting requirements of the various stakeholders, such as beneficiaries or users.

Requirements analysis is critical to the success of a development project.^[2] Requirements must be actionable, measurable, testable, related to identified business needs or opportunities, and defined to a level of detail sufficient for system design. Requirements can be functional and non-functional.

Overview

Conceptually, requirements analysis includes three types of activity:

• Eliciting requirements: the task of communicating with customers and users to determine what their requirements are. This is sometimes also called requirements gathering.
• Analyzing requirements: determining whether the stated requirements are unclear, incomplete, ambiguous, or contradictory, and then resolving these issues.
• Recording requirements: Requirements might be documented in various forms, such as natural-language documents, use cases, user stories, or process specifications.

Requirements analysis can be a long and arduous process during which many delicate psychological skills are involved. New systems change the environment and relationships between people, so it is important to identify all the stakeholders, take into account all their needs and ensure they understand the implications of the new systems. Analysts can employ several techniques to elicit the requirements from the customer. Historically, this has included such things as holding interviews, or holding focus groups (more aptly named in this context as requirements workshops) and creating requirements lists. More modern techniques include prototyping, and use cases. Where necessary, the analyst will employ a combination of these methods to establish the exact requirements of the stakeholders, so that a system that meets the business needs is produced.

== In other words it helps the software engineers to identify the exact problem behind the development of the software and to find the exact requirements for developing the software or the system.

- it helps us to understand , interpret, classify and organise the software requirements in order to assess the completeness,correctness, and consistency of the software. ==

Requirements engineering

Systematic requirements analysis is also known as requirements engineering.^[3] It is sometimes referred to loosely by names such as requirements gathering, requirements capture, or requirements specification. The term requirements analysis can also be applied specifically to the analysis proper, as opposed to elicitation or documentation of the requirements, for instance.

Requirement engineering according to Laplante (2007) is "a subdiscipline of systems engineering and software engineering that is concerned with determining the goals, functions, and constraints of hardware and software systems."^[4] In some life cycle models, the requirement engineering process begins with a feasibility study activity, which leads to a feasibility report. If the feasibility study suggest that the product should be developed, then requirement analysis can begin. If requirement analysis precedes feasibility studies, which may foster outside the box thinking, then feasibility should be determined before requirements are finalized.

Requirements analysis topics

Stakeholder identification

See Stakeholder analysis for a discussion of business uses. Stakeholders (SH) are persons or organizations (legal entities such as companies, standards bodies) which have a valid interest in the system. They may be affected by it either directly or indirectly. A major new emphasis in the 1990s was a focus on the identification of stakeholders. It is increasingly recognized that stakeholders are not limited to the organization employing the analyst. Other stakeholders will include:

• anyone who operates the system (normal and maintenance operators)
• anyone who benefits from the system (functional, political, financial and social beneficiaries)
• anyone involved in purchasing or procuring the system. In a mass-market product organization, product management, marketing and sometimes sales act as surrogate consumers (mass-market customers) to guide development of the product
• organizations which regulate aspects of the system (financial, safety, and other regulators)
• people or organizations opposed to the system (negative stakeholders; see also Misuse case)
• organizations responsible for systems which interface with the system under design
• those organizations who integrate horizontally with the organization for whom the analyst is designing the system

Stakeholder interviews

Stakeholder interviews are a common technique used in requirement analysis. These interviews may reveal requirements not previously envisaged as being within the scope of the project, and requirements may be contradictory. However, each stakeholder will have an idea of their expectation or will have visualized their requirements.

Contract-style requirement lists

One traditional way of documenting requirements has been contract style requirement lists. In a complex system such requirements lists can run to hundreds of pages.

An appropriate metaphor would be an extremely long shopping list. Such lists are very much out of favour in modern analysis; as they have proved spectacularly unsuccessful at achieving their aims; but they are still seen to this day.

Strengths

• Provides a checklist of requirements.
• Provide a contract between the project sponsor(s) and developers.
• For a large system can provide a high level description.

Weaknesses

• Such lists can run to hundreds of pages. It is virtually impossible to read such documents as a whole and have a coherent understanding of the system.
• Such requirements lists abstract all the requirements and so there is little context

• This abstraction makes it impossible to see how the requirements fit together.
• This abstraction makes it difficult to identify which are the most important requirements.
• This abstraction means that the more people who read such requirements the more different visions of the system you get.
• This abstraction means that it's extremely difficult to be sure that you have the majority of the requirements. Necessarily, these documents speak in generality; but the devil as they say is in the details.

• These lists create a false sense of mutual understanding between the stakeholders and developers.
• These contract style lists give the stakeholders a false sense of security that the developers must achieve certain things. However, due to the nature of these lists, they inevitably miss out crucial requirements which are identified later in the process. Developers use these discovered requirements to renegotiate the terms and conditions in their favour.
• These requirements lists are no help in system design, since they do not lend themselves to application.

Measurable goals

Best practices take the composed list of requirements merely as clues and repeatedly ask "why?" until the actual business purposes are discovered. Stakeholders and developers can then devise tests to measure what level of each goal has been achieved thus far. Such goals change more slowly than the long list of specific but unmeasured requirements. Once a small set of critical, measured goals has been established, rapid prototyping and short iterative development phases may proceed to deliver actual stakeholder value long before the project is half over.

Prototypes

In the mid-1980s, prototyping was seen as the solution to the requirements analysis problem. Prototypes are Mockups of an application. Mockups allow users to visualize an application that hasn't yet been constructed. Prototypes help users get an idea of what the system will look like, and make it easier for users to make design decisions without waiting for the system to be built. Major improvements in communication between users and developers were often seen with the introduction of prototypes. Early views of applications led to fewer changes later and hence reduced overall costs considerably.

However, over the next decade, while proving a useful technique, prototyping did not solve the requirements problem:

• Managers, once they see a prototype, may have a hard time understanding that the finished design will not be produced for some time.
• Designers often feel compelled to use patched together prototype code in the real system, because they are afraid to 'waste time' starting again.
• Prototypes principally help with design decisions and user interface design. However, they can not tell you what the requirements originally were.
• Designers and end users can focus too much on user interface design and too little on producing a system that serves the business process.
• Prototypes work well for user interfaces, screen layout and screen flow but are not so useful for batch or asynchronous processes which may involve complex database updates and/or calculations.

Prototypes can be flat diagrams (often referred to as Wireframes) or working applications using synthesized functionality. Wireframes are made in a variety of graphic design documents, and often remove all color from the design (i.e. use a greyscale color palette) in instances where the final software is expected to have graphic design applied to it. This helps to prevent confusion over the final visual look and feel of the application.

Use cases

A use case is a technique for documenting the potential requirements of a new system or software change. Each use case provides one or more scenarios that convey how the system should interact with the end user or another system to achieve a specific business goal. Use cases typically avoid technical jargon, preferring instead the language of the end user or domain expert. Use cases are often co-authored by requirements engineers and stakeholders.

Use cases are deceptively simple tools for describing the behavior of software or systems. A use case contains a textual description of all of the ways which the intended users could work with the software or system. Use cases do not describe any internal workings of the system, nor do they explain how that system will be implemented. They simply show the steps that a user follows to perform a task. All the ways that users interact with a system can be described in this manner.

Software requirements specification

A software requirements specification (SRS) is a complete description of the behavior of the system to be developed. It includes a set of use cases that describe all of the interactions that the users will have with the software. Use cases are also known as functional requirements. In addition to use cases, the SRS also contains nonfunctional (or supplementary) requirements. Non-functional requirements are requirements which impose constraints on the design or implementation (such as performance requirements, quality standards, or design constraints).

Recommended approaches for the specification of software requirements are described by IEEE 830-1998. This standard describes possible structures, desirable contents, and qualities of a software requirements specification.

Types of Requirements

Requirements are categorized in several ways. The following are common categorizations of requirements that relate to technical management:^[1]

Customer Requirements 

Statements of fact and assumptions that define the expectations of the system in terms of mission objectives, environment, constraints, and measures of effectiveness and suitability (MOE/MOS). The customers are those that perform the eight primary functions of systems engineering, with special emphasis on the operator as the key customer. Operational requirements will define the basic need and, at a minimum, answer the questions posed in the following listing:^[1]

• Operational distribution or deployment: Where will the system be used?
• Mission profile or scenario: How will the system accomplish its mission objective?
• Performance and related parameters: What are the critical system parameters to accomplish the mission?
• Utilization environments: How are the various system components to be used?
• Effectiveness requirements: How effective or efficient must the system be in performing its mission?
• Operational life cycle: How long will the system be in use by the user?
• Environment: What environments will the system be expected to operate in an effective manner?

Functional Requirements

Functional requirements explain what has to be done by identifying the necessary task, action or activity that must be accomplished. Functional requirements analysis will be used as the toplevel functions for functional analysis.^[1]

Non-functional Requirements

Non-functional requirements are requirements that specify criteria that can be used to judge the operation of a system, rather than specific behaviors.

Performance Requirements

The extent to which a mission or function must be executed; generally measured in terms of quantity, quality, coverage, timeliness or readiness. During requirements analysis, performance (how well does it have to be done) requirements will be interactively developed across all identified functions based on system life cycle factors; and characterized in terms of the degree of certainty in their estimate, the degree of criticality to system success, and their relationship to other requirements.^[1]

Design Requirements

The “build to,” “code to,” and “buy to” requirements for products and “how to execute” requirements for processes expressed in technical data packages and technical manuals.^[1]

Derived Requirements

Requirements that are implied or transformed from higher-level requirement. For example, a requirement for long range or high speed may result in a design requirement for low weight.^[1]

Allocated Requirements

A requirement that is established by dividing or otherwise allocating a high-level requirement into multiple lower-level requirements. Example: A 100-pound item that consists of two subsystems might result in weight requirements of 70 pounds and 30 pounds for the two lower-level items.^[1]

Requirements analysis issues

Stakeholder issues

Steve McConnell, in his book Rapid Development, details a number of ways users can inhibit requirements gathering:

• Users do not understand what they want or users don't have a clear idea of their requirements
• Users will not commit to a set of written requirements
• Users insist on new requirements after the cost and schedule have been fixed
• Communication with users is slow
• Users often do not participate in reviews or are incapable of doing so
• Users are technically unsophisticated
• Users do not understand the development process
• Users do not know about present technology

This may lead to the situation where user requirements keep changing even when system or product development has been started.

Engineer/developer issues

Possible problems caused by engineers and developers during requirements analysis are:

• Technical personnel and end users may have different vocabularies. Consequently, they may wrongly believe they are in perfect agreement until the finished product is supplied.
• Engineers and developers may try to make the requirements fit an existing system or model, rather than develop a system specific to the needs of the client.
• Analysis may often be carried out by engineers or programmers, rather than personnel with the people skills and the domain knowledge to understand a client's needs properly.

Attempted solutions

One attempted solution to communications problems has been to employ specialists in business or system analysis.

Techniques introduced in the 1990s like prototyping, Unified Modeling Language (UML), use cases, and Agile software development are also intended as solutions to problems encountered with previous methods.

Also, a new class of application simulation or application definition tools have entered the market. These tools are designed to bridge the communication gap between business users and the IT organization — and also to allow applications to be 'test marketed' before any code is produced. The best of these tools offer:

• electronic whiteboards to sketch application flows and test alternatives
• ability to capture business logic and data needs
• ability to generate high fidelity prototypes that closely imitate the final application
• interactivity
• capability to add contextual requirements and other comments
• ability for remote and distributed users to run and interact with the simulation

See also

References

Further reading

• Laplante, Phil (2009). Requirements Engineering for Software and Systems (1st ed.). Redmond, WA: CRC Press. ISBN 1-42006-467-3. http://beta.crcpress.com/product/isbn/9781420064674.  
• McConnell, Steve (1996). Rapid Development: Taming Wild Software Schedules (1st ed.). Redmond, WA: Microsoft Press. ISBN 1-55615-900-5. http://www.stevemcconnell.com/.  
• Wiegers, Karl E. (2003). Software Requirements (2nd ed.). Redmond, WA: Microsoft Press. ISBN 0-7356-1879-8. http://www.processimpact.com.  
• Andrew Stellman and Jennifer Greene (2005). Applied Software Project Management. Cambridge, MA: O'Reilly Media. ISBN 0-596-00948-8. http://www.stellman-greene.com.  
• Brian Berenbach, Daniel Paulish, Juergen Katzmeier, Arnold Rudorfer (2009). Software & Systems Requirements Engineering: In Practice. New York: McGraw-Hill Professional. ISBN 0-07-1605479. http://www.mhprofessional.com.  
• Walter Sobkiw (2008). Sustainable Development Possible with Creative System Engineering. New Jersey: CassBeth. ISBN 0615216307. http://books.google.com/books?id=7WJppXs-LzEC.  

External links

• Requirements Engineering Process "Goodies"
• Requirements Engineering: A Roadmap (PDF) article by Bashar Nuseibeh and Steve Easterbrook, 2000.
• Undreamt Requirements Analysis
• Getting Started With Use Cases